Office Manager (R1035613) in Waltham, MA at IQVIA™

Date Posted: 11/12/2018

Job Snapshot

  • Employee Type:
  • Location:
    Waltham, MA
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

General Responsibilities:

Manage day to day operations for the BBC IVD Solutions group. Work as a liaison between BBC IVD Solutions employees and other IQVIA functions to resolve any questions/issues that occur during the day to day operations.

Maintain important relationships with all IQVIA departments and employees with functions related to our group's operations, as well as develop new relationships with new individuals as staff members and positions change (eProcure, ARC vendor requests, Fieldglass, IT procurement and approval individuals).

Remain the "go-to-person" for onsite staff for high level questions around processes. Manage small personnel matters onsite (e.g., office space management/assignments) as well as communication with landlord. Function as building/business continuity manager.

Maintain the open door policy directly engaging staff to understand and recommend solutions to any needs.

Responsibilities include, but are not limited to:

  • Manage Administrative staff team
  • Supervision of day to day operations
  • Approval of weekly timesheets, overtime and vacation time requests
  • Weekly staff meetings to discuss project week
  • Regular meetings with each staff member to keep them on track to reach their goals and continue their professional growth
  • Management of work and task assignments/distribution
  • Mentorship of administrative staff.
  • Submit Salesforce/IQVIA CRM items on behalf of the BBC IVD Solutions project leaders
  • Process vendor requests through eProcure system
  • Submit contract consultants' requests through Fieldglass system and support use of consultants:
  • Manage and execute new employee onboarding and equipment ordering and setup:
  • Assign BBC Contract Codes.
  • Maintain BBC IVD Solutions group vacation requests and records:
  • Complete and submit online forms for all business card orders for BBC group.


  • A bachelor's degree
  • 10+ years of experience working in an office setting and managing staff
  • Experience with SFDC; preferred
  • Ability to learn new software
  • Strong writing and editing skills
  • Strong verbal and communication abilities
  • Professional manner

About us:

BBC IVD Solutions (BBC), a division of IQVIA™, actively analyzes the entire In Vitro Diagnostic (IVD) industry, providing consulting services and market research capabilities to clients. IVD products are medical tests that examine samples to detect, diagnose, and manage medical conditions. This niche market generates >$50 billion in revenue and is in constant flux with new technologies, mergers and acquisitions, and new companies.

Please include a cover letter.  Please specify the dates for which you are available.  Thank you.

Job ID: R1035613