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Records Mgmt Specialist (R1078508) in Overland Park, KS at IQVIA™

Date Posted: 6/3/2019

Job Snapshot

Job Description

Join us on our exciting journey! IQVIA™ is The Human Data Science Company™, focused on using data and science to help healthcare clients find better solutions for their patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness advances in healthcare information, technology, analytics and human ingenuity to drive healthcare forward.

Serve as the liaison between the records management and user departments regarding information and records issues.  Ensure that project timelines are met and facilitate the orderly imaging, transfer, retention, and disposition of various project-related and business records. administer records management systems. 

     Essential Functions
•    Function as team leader for records management projects.  Ensure project deadlines, commitments, and goals are met by monitoring team’s daily outputs.
•    Coordinate the retrieval of records requested by users and prepare closed studies for transfer to clients.
•    Assist management with the implementation of strategic goals, plans, cost proposals, and resource projections for records management projects.
•    Train team members on records management tasks, policies, and procedures.
•    Monitor filing accuracy and compliance to IQVIA or customer file plans and SOPs.
•    Monitor and assist in the preparation of closed studies for transfer to clients per agreed due dates.
•    Interface with departments to support retrieval projects and ensure information needs are met.  Serve as primary contact for clients.
•    Recommend changes or revisions to records retention schedules.  Maintain accurate indices and databases to control inventory.
•    Coordinate transfer, recall, and disposition of records to commercial records storage centers.  Oversee disposal of obsolete records and ensure efficient maintenance of records storage space, supplies, and equipment.
•    Maintain records center security to protect record integrity by ensuring compliance to SOPs.
•    Collect data and assist in the preparation of  statistical reports for management on all phases of record management operations.
•    Conduct and manage imaging processes and train staff on imaging processes.
•    Design and administer records management systems
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typically requires 5 or more years of experience.
Requires advanced knowledge within a specific discipline typically gained through extensive work experience and/or education.
Education Level    Education Details    Req    Pref     
High School Diploma or equivalent        X         
Additional Work Experience
Experience Details    Req    Pref     
5  years' experience working in a records management environment    X         
Equivalent combination of education, training and experience    X         
Skills and Abilities
Skill/Ability    Description    Proficiency     
    Knowledge of technology applications relevant to records management environments.        
    General knowledge of computer technology and software programs.        
    Knowledge of facilities operations.        
    Extensive knowledge of records management laws and regulations.        
    Strong organizational, planning, and decision making skills.        
    Excellent oral and written communication skills.        
    Ability to perceive and analyze problems, develop solutions, and make sound management decisions.        
    Ability to manage and lead others.        
    Ability to work effectively with others.        
    Ability to work with outside vendors.        
    Ability to establish and maintain effective working relationships with coworkers, managers and clients        
Standard ADA Settings
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Standard ADA Selection     Office Environment
Physical Demands
Physical Demand    N/A    Rarely    Occasionally    Frequently    Constantly
Sit at a desk or table with some walking, standing, bending, stooping, or carrying of light objects.                   X     
Use hands and fingers to handle and manipulate objects and/or operate equipment.                   X     
Bend, crouch, stoop, stretch, or crawl.                   X     
Perform unaided lifting of objects, please list the amount of weight that would be lifted, along with the frequency required.              X          
The above information on this description has been designed to indicate the general nature and level of work performed.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.  While this is intended to be an accurate reflection of the job, management reserves the right to revise the job at any time

We know that meaningful results require not only the right approach but also the right people. Regardless of your role, we invite you to reimagine healthcare with us. You will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve human health outcomes. Whatever your career goals, we are here to ensure you get there! We invite you to join IQVIA™

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at to arrange for such an accommodation.

Job ID: R1078508


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