Payroll Specialist (R1107736) in Carlsbad, CA at IQVIA™

Date Posted: 1/8/2020

Job Snapshot

Job Description

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

Payroll Specialist

Reports to: Director of Payroll & Expense Management

Job type: Full time - Regular

Travel Requirements: 0%

Location:  Carlsbad, CA

Novasyte, an IQVIA company, partners with medical device and diagnostic companies to deliver flexible service solutions to their customers. Providing contract sales, clinical and technical support teams, Novasyte brings market knowledge and experience to tackle many different challenges. Areas of expertise include, case coverage, clinical in-servicing, product launches, phone support, inside sales and recall management. Custom Tableau analytics dashboards, deliver real-time effectiveness on a granular level to maximize visibility in order to achieve strategic success.

Position Overview:

A member of the Payroll team that will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, participate in weekly time card & expense review, audit and processing. This position is responsible for reconciling, auditing and approving expense reports, insuring expenses submitted are in compliance with our travel and expense policies. This person will assist in the development and enhancement of policies and procedures and the Novasyte Payroll function.  This person must be detail oriented and have a strong desire to investigate and solve problems.  This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.

Position Responsibilities:

  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Review and audit timekeeping records maintained in ADP Workforce Now in with established standards and company policies and procedures.
  • Review, process, reconcile expenses to timecard and release for payment / reject electronic expense reports in expense management system during the weekly payroll approval process
  • Insure submitted expenses are in compliance with our travel and expense policies
  • Responsible for audit and direct follow up with employees regarding violations of policy, resolution of issues, or questions regarding the expense management program
  • Compile, compute and post payroll data, reconciling errors as needed.
  • Reconcile payroll prior to transmission and validate confirmed reports
  • Process correct garnishment calculations and compliance
  • Process accurate and timely year-end reporting when necessary (W-2, T-4’s, etc)
  • Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
  • Provide payroll information and systems assistance by answering questions and requests.
  • Assist in maintenance and development of payroll guidelines by writing and updating policies and procedures.
  • Maintain employee confidence and protects payroll operations by keeping information confidential.
  • Provide superior customer service to users in resolving various issues related system and expense reporting

Preferred Skills/Qualifications: 

  • 2+ years of recent and relevant experience in payroll function handling state, local and federal tax issues for a multi-state employer, international payroll experience a plus
  • May require a college degree or equivalent on the job training beyond high school, CPP a plus
  • Must be able to handle all aspects of payroll with a high degree of autonomy
  • Working Knowledge of best payroll practices and federal and state regulations
  • Experience using ADP Workforcenow, ADP Pay@Works or similar payroll processing software
  • Flexibility in responding to unanticipated situations
  • Excellent time management and mutli-tasking skills
  • Solid customer service skills and ability to handle highly sensitive/confidential information
  • Organizational skills and attention to detail
  • Proactive approach to problem solving
  • Strong work ethic and willingness to take ownership
  • Strong sense of urgency, initiative and drive
  • Ability to manage sensitive and confidential information
  • PC skills in Windows environment (Word, Excel, PowerPoint, and Outlook), experience with Concur a plus
  • Ability to use a standard computer, talk on the phone and sit for extended periods of time

Novasyte Benefits:

  • Competitive compensation package
  • Medical, Dental, Vision, 401(K) Plan
  • Rapidly Growing Organization
  • Fun Work Environment, company sponsored events


Novasyte, LLC is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability. 

If you are an individual with a disability and need an accommodation during the application/hiring process, please email for assistance.  Novasyte will provide reasonable accommodations, upon request, to support individuals with disabilities to be able to participate in the hiring process.  

Novasyte LLC

5999 Avenida Encinas, Suite 100
Carlsbad, CA 92008

Join Us

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

Forge a career with greater purpose, make an impact, and never stop learning.

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at to arrange for such an accommodation.

Job ID: R1107736