Onboarding Specialist (R1107731) in Carlsbad, CA at IQVIA™

Date Posted: 1/8/2020

Job Snapshot

Job Description

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

Onboarding Specialist

Reports to: Director of HR

Job type: Full time – Regular

Travel Requirements: none

Location:  Carlsbad, CA

Novasyte, an IQVIA company, partners with medical device and diagnostic companies to deliver flexible service solutions to their customers. Providing contract sales, clinical and technical support teams, Novasyte brings market knowledge and experience to tackle many different challenges. Areas of expertise include, case coverage, clinical in-servicing, product launches, phone support, inside sales and recall management. Custom Tableau analytics dashboards, deliver real-time effectiveness on a granular level to maximize visibility in order to achieve strategic success.


This position will be involved in all Human Resources administrative work which relates to various HR programs. This includes data entry and applicant tracking related to onboarding employees at Novasyte.  This person will be instrumental in the timely processing of onboarding paperwork, raising issues to management when need be and closely collaborating with internal employees to be sure candidates are onboarded in a timely fashion to meet client requests. This also includes providing administrative support to recognition programs, benefit programs and ongoing diversity efforts. This role is usually the first point of contact for many of Novasyte’s current as well as prospective employees, and should be able to field and address a variety of Human Resources related questions.


  • Oversee data entry and tracking of all individuals onboarding to Novasyte. This includes understanding the overall process and ensuring data accuracy is maintained at all times
  • Resolves inquiries posed by new and existing employee population regarding HR programs and support
  • Review and follow up on new hire packages to ensure that packages are complete, ensuring accuracy and completion of documents
  • Collects, manages and verifies credentialing information for all prospective and active employees. This includes things like professional licenses and TB tests are up to date and valid
  • Communicate areas of concern with employment applications to management
  • Identify and support ongoing process improvements, enhancements and projects
  • Make and deliver company badges to new employees
  • Process employee changes, terminations, program changes, and payroll adjustments.
  • Provide support to other HR Projects as needed such as open enrollment, diversity outreach and recognition programs.
  • Practices a high level of confidentiality and secure management of all data collected and reviewed.

Preferred Qualifications:

  • 0-3 years of recent and relevant experience providing support tasks within a human resources environment
  • BA/BS or equivalent experience in Human Resources or job related training
  • Solid customer service skills and ability to handle highly sensitive/confidential information
  • Strong oral and written communication skills
  • Flexibility in responding to unanticipated situations
  • Excellent time management and multi-tasking skills
  • Organizational skills and attention to detail
  • Proactive approach to problem solving
  • Strong work ethic and willingness to take ownership
  • Strong sense of urgency, initiative and drive
  • Ability to manage sensitive and confidential information
  • PC skills in Windows environment (Word, Excel, PowerPoint, and Outlook), experience with ADP and expense management systems a plus
  • Ability to use a standard computer, talk on the phone and sit for extended periods of time


To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status.

Novasyte Benefits:

  • Health, Dental, Vision, Life Insurance
  • 401(K) Plan with generous match
  • Smart Casual Dress Code
  • Rapidly Growing Organization
  • Fun Work Environment

To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status.


Novasyte, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

If you are an individual with a disability and need an accommodation during the application/hiring process, please email hr@novasyte.com for assistance. Novasyte will provide reasonable accommodations, upon request, to support individuals with disabilities to be able to participate in the hiring process.

Novasyte LLC

5999 Avenida Encinas, Suite 100
Carlsbad, CA 92008

Join Us

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

Forge a career with greater purpose, make an impact, and never stop learning.

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at workday_recruiting@iqvia.com to arrange for such an accommodation.

Job ID: R1107731