Exec Admin Asst (R1104569) in East Norriton, PA at IQVIA™

Date Posted: 1/18/2020

Job Snapshot

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Job Description

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

Job Description:

Key Responsibilities:

  • Conducts a range of diverse administrative or staff functions, which may include finance, human resources, information technology, planning, supply, and other corporate services
  • Produces documents; collects, records, sorts and files information;
  • Handles mail; prepares routine reports
  • Makes travel arrangements; arranges meetings and appointments; responds to inquiries; and operates office equipment; orders supplies
  • Performs diverse and advanced secretarial and administrative duties for several senior executives and ad hoc assistance to the wider team.
  • Follows up with other departments to ensure that requests are carried out.
  • Checks and processes expense reports for several senior executives.
  • Raises PO’s and prepares invoices, following the process through to ensure payment.
  • Proactively handles complex calendar and logistical arrangements for executive team travel, supporting meetings and client events across Europe/US Including liaison with client teams and business partners
    • Catering, travel arrangements (hotel, car, flights, dinners)
  • Makes new hire set up requests and plans on-boarding logistics
  • Ability to manage multiple stakeholder relationships up to a senior level.
  • Highly organized with an eye for detail and accuracy.

Skills, Education and Experience Required:

  • High school or equivalent diploma and advanced administrative training with proven prior related experience.
  • Excellent working knowledge of commonly used Microsoft applications, including Outlook, PowerPoint, Excel and Word.
  • Experience of complex international diary management, travel and accommodation scheduling
  • Knowledge of other applications such as Concur, Condeco and SAP would be an advantage, but not essential.
  • Strong communication, organizational skills and discretion essential.
  • Proven experience within a fast paced organization delivering efficient and reliable administrative and co-ordination support
  • Enthusiastic proactive team player.

Join Us

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

Forge a career with greater purpose, make an impact, and never stop learning.

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at workday_recruiting@iqvia.com to arrange for such an accommodation.

Job ID: R1104569