Admin Assistant based in Bucharest (R1104669) in Bucharest, Romania at IQVIA™

Date Posted: 1/11/2020

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Job Description

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

Join us on our exciting journey! IQVIA is The Human Data Science Company™, focused on using data and science to help healthcare clients find better solutions for their patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness advances in healthcare information, technology, analytics and human ingenuity to drive healthcare forward.

We are looking for a new colleague to help ensure excellent Administrative support to our employee community. Your office will be at the Reception desk area.

This role is suitable for an entry-level candidate who is well-organized and sociable, enjoys administrative work and daily face-to-face and virtual interaction with colleagues / office visitors.

If this sounds good, please read on – we would love to hear from you!

Your work would include:

  • Responding to first-level employee/vendor queries and redirecting to appropriate contact if needed.
  • Maintaining Visitor log and helping office visitors and clients accommodate themselves in designated meeting rooms. Occasionally, this may also mean fetching water or coffee 😊
  • Preparing checklists for employee on-boarding and off-boarding
  • Assist with Car fleet management and with collecting related approvals and contracts.
  • Help with coordinating activities across the organization, events. Support planning and organizing meetings together with the wider team
  • Assisting in researching and compiling data and composing routine correspondence, reports and presentations for review and final revision by manager.
  • Assistance with booking meetings and teleconferences
  • Responsibility for all incoming and outgoing mail and correspondence, such as courier deliveries, etc.
  • Ensuring that communications are promptly and accurately dispatched.
  • Assisting in the planning, coordination, and preparation of business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
  • Interacting with Finance to research and properly code invoices for payment.

If you choose to join IQVIA, you will see that our activity can be incredibly diverse. Some days are very fast-paced and challenging, some are more relaxed.

You become the owner of your activities and we will fully support you to understand their impact and work independently.

What you need to be successful in this role?

  • Creative & can-do approach
  • Critical thinking, excellent time management and prioritization.
  • Effective interpersonal skills and ability to work cooperatively with others
  • Ability to establish and maintain effective working relationships with co-workers, managers and vendors
  • Attention to details, attention to protecting personal data & keeping confidentiality
  • Working knowledge of MS Word and Excel.
  • Fluent English both written and spoken.


  • High School Diploma with 1-2 years relevant experience; BA; or equivalent combination of education, training and experience.

What we can offer you?

  • First of all, a great team :)
  • Professional development within an innovative company with real impact in healthcare
  • Access to internal learning opportunities and training
  • Standard benefits: meal vouchers, transportation, medical coverage for you & family member, accident insurance, annual bonus.
  • Healthy U: regular well-being activities to keep you in good health
  • Extra vacation days

We know that meaningful results require not only the right approach but also the right people. Regardless of your role, we invite you to reimagine healthcare with us.

You will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve human health outcomes.

Whatever your career goals, we are here to ensure you get there!

Join Us

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

Forge a career with greater purpose, make an impact, and never stop learning.

Job ID: R1104669