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Executive Admin Assistant

Location: Madrid

Perform diverse administrative duties for General Manager and other business leaders with broad business responsibilities. The candidate would be a proactive problem solver with strong communication skills, ability to juggle multiple priorities and good attention to detail. We rely this person will have exposure to highly confidential information so discretion and good judgment are a must have.

Role & Requirements

• Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of such scheduling for the CEO or President. Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events.
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
• Maintains administrative processes and filing systems.
• Drafts responses under own signature when appropriate.
• Sets priorities and procedures and may delegate to others.
• Maintains standards of strict confidentiality with respect to all matters and documents.
• Handles internal and external executive calendar and executive’s time management.
• Performs various personal services including making reservations and scheduling.
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

Skills & Qualifications

• High School Diploma or equivalent
• Advanced administrative training with a minimum of five (5) years prior related experience
• Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.
• Exceptionally strong organizational and time management skills.
• Excellent follow-through and ability to execute reminders without being intrusive.
• Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
• Commitment to high standards of excellence regardless of the deadline pressures.
• Flexibility to adjust to constantly changing demands and priorities.
• Team player.
• Savvy at communicating effectively with company executives, employees, vendors and customers at all levels.
• Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.
• English fluent both oral and writing

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com