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Global Site Activation Manager, Project Leadership

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Primary Location: Warsaw, Poland Additonal Locations: Antwerp, Belgium,BEL; Barcelona, Spain,ESP; Bratislava, Slovakia,SVK; Bucharest, Romania,ROU; Budapest, Hungary,HUN; Espoo, Finland,FIN; London, United Kingdom,GBR; Madrid, Spain,ESP; Milan, Italy,ITA; Oeiras, Portugal,PRT; Oslo, Norway,NOR; Paris, France,FRA; Prague, Czech Republic,CZE; Sofia, Bulgaria,BGR; Tallinn, Estonia,EST; Zagreb, Croatia,HRV Full time R1279412

Job description

The Global Site Activation team play a key part in our regulatory and start up division by managing and executing the site identification process and performs regulatory, start-up, and maintenance activities in accordance with regulations, SOPs, and project requirements either at the global, regional, or country level.

Your key purpose will be to direct and manage the delivery of global site activation, maintenance and regulatory activities for selected studies or multi-protocol programs, including pre-award activities, oversight of the scope of work, budget and resources.

  • Oversee the execution of Site Activation (including pre-award/bid defense activities) and/or Maintenance for assigned projects in accordance with the agreed RSU site activation strategy, adhering to project timelines

  • Develop, implement and maintain the Management Plan according to the Scope of Work and Project Plan, within the agreed project strategy, resolving project related issues where required

  • Ensure collaboration across Regulatory & Site Activation, including communication with regions and countries, to successfully deliver the agreed project scope in compliance with the RSU Management Plan

  • Create and/or review technical and administrative documentation to support business development and enable study initiation and maintenance, as required

  • Provide specialist regulatory and technical scientific support to facilitate efficient business development, initiation and maintenance of clinical trials, whilst enabling compliance with regulatory requirements

  • Provide overall guidance and oversight of multi-regional and multi-protocol programs during initial start-up and maintenance phase as an integral member of the study management team. Determine regulatory strategy/expectations and parameters for submissions and all necessary authorizations

  • Identify regulatory complexity and challenges and offer creative and practical solutions to support the bid process and subsequent execution of the site activation plan

  • Assess and review the regulatory landscape and contribute to the collection, interpretation, analysis and dissemination of accurate regulatory intelligence to support assigned studies and wider company, as required

  • Execute operational strategy/ expectations for maintenance of clinical study approvals, authorizations and review/ negotiation of contracts and essential documents

  • Work with Quality Management to ensure appropriate quality standards for the duration of site activation (or Maintenance, as applicable)

  • Mentor and coach colleagues as required. Ensure accurate completion and maintenance of internal systems (with emphasis on CTMS), databases, tracking tools, timelines and project plans with project specific information

  • May take a lead role in developing long standing relationships with preferred IQVIA customers

  • Deliver presentations/training to clients, colleagues and professional bodies, as required

  • May be involved in activities related to monthly study budget planning and reviews

Required Experience:

  • Bachelor's Life Sciences Degree or related field , typically with 3 - 5 years of prior relevant experience

  • 7 years’ relevant experience in a scientific or clinical environment including demonstrable experience in a global role

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at

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