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Travel Expense Coordinator

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Primary Location: Bratislava, Slovakia Full time R1196949

Job description

PURPOSE
This position is responsible for processing T&E transactions through IQVIA Concur expense system and corporate credit card administration. The primary objective of this function is to ensure the information processed into Concur is in accordance to standard operating procedures and task service levels. The position will require some process expertise related to Travel and Entertainment, and payment processing in a global shared service environment. This individual will be a member of the IQVIA Global financial shared services center, supporting our global operations.

MAIN RESPONSIBILITIES
Expense Audit & Internal T&E Customer Service
Review and approval of T&E reports per corporate accounting guidelines and local statutory requirements
Support of travelers with issue resolutions
Provide T&E system training for new employees and colleagues
Supporting customer service related questions
Tracking and resolving incidents in ticketing tool
Customer service to internal / external clients
support of travelers with expense report processing
support of travelers with corporate credit card usage
support of travelers with reimbursement process
Regular recurring activities to decrease delinquency, late payment fees and to shorten expense report turn around time
Strong focus on automation and harmonization activities
Credit cards administration
Opening accounts, maintenance, termination and clearing accounts
Corporate credit card reconciliation
Meeting card and P-card administration and monthly reconciliation
reconciliation includes, but is not limited to: document validations, accounting details validation, credit card setup in reconciliation tool
Compliance audit of corporate card usage
Supporting month end reconciliation and journal processing for related accounts
Supporting external and internal audit requirements
Cooperation with finance departments to enable smooth reimbursement process
Regular update of training materials and policy updates
Regular and ad-hoc reporting of financial data from different sources
Perform other duties as assigned

REQUIREMENTS AND SKILLS

Fluent in English and Spanish
Effective written and verbal communication skills
Attention to detail with high degree of intellectual curiosity
Strong focus on customer relationships
Commitment to delivering quality results and overcoming challenges in a time-sensitive environment
Accounting background

MINIMUM REQUIRED EDUCATION AND EXPERIENCE
High School and 2-3 years experience in office environment or equivalent combination of education, training and experience
Experience of working in a Shared Service financial accounting role is a plus
Willingness to learn and understand the end-to-end processes
Knowledge of ERP financial systems and reporting tools, advanced data capture solutions and automated workflow tools (experience with PeopleSoft a plus)
Knowledge of Microsoft Office application
English - Advanced (C1) – required

At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 67,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.

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