Executive Assistant (R1031690) in Bucharest, Romania at IQVIA™

Date Posted: 8/28/2018

Job Snapshot

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Job Description

Provides high level of administrative support to the General Manager and Commercial department.

Principal Accountabilities:

  • Under general supervision and acting on own initiative, performs diverse and advanced secretarial and administrative duties for General Manager and Commercial department.
  • Assembles and analyzes information, prepares reports, manuals, agendas, presentations, correspondence and memoranda. Answers mail and inquiries on own initiative.
  • Follows up with other departments to ensure that requests are carried out. Arranges appointments and travel reservations/arrangements.
  • Answers telephone calls, tactfully handles inquiries and/or transfers calls to appropriate party.
  • Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources. Interfaces with other administrative support staff to share or coordinate workload.

Minimum Education, Experience, & Specialized Knowledge Required:

  • High school or equivalent diploma and advanced administrative training with a minimum of five (5) years prior related experience.
  • Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.
  • Professional command of both Romanian and English language is required.
  • CRM experience is an advantage!

Additional Requirements:

  • Thorough knowledge of the business and/or organization and Company products, policies and programs.
  • Strong communication and organizational skills.
  • Discretion.
  • Exceptionally strong organizational and time management skills. 
  • Excellent follow-through and ability to execute reminders without being intrusive.
  • Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
  • Commitment to high standards of excellence regardless of the deadline pressures.
  • Flexibility to adjust to constantly changing demands and priorities.
  • Team player.
  • Savvy at communicating effectively with company executives, employees, vendors and customers at all levels. 
  • Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.

Job ID: R1031690