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Executive Administrative Assistant (R1055692) in Durham, NC at IQVIA™

Date Posted: 12/7/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Durham, NC
  • Experience:
    Not Specified
  • Date Posted:
    12/7/2018
  • Job ID:
    R1055692

Job Description

Join us on our exciting journey! IQVIA™ is The Human Data Science Company™, focused on using data and science to help healthcare clients find better solutions for their patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness advances in healthcare information, technology, analytics and human ingenuity to drive healthcare forward.

RESPONSIBILITIES
• Schedule of appointments as determined by priority
• Assist in researching and compiling data and compose routine correspondence, reports and presentations for review
and final revision by manager.
• Maintain all files, confidential records.
• Coordinate travel schedules, arranging meetings and teleconferences
• Filter all telephone calls, mail and email; dispersing and handle as appropriate.
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
•Responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier
deliveries, etc.
•Responsible for taking and distributing internal meeting minutes.
• Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as
requested.
• Track a variety of department and/or employee data and complete regularly scheduled reports by required due
date.
• Track, monitor and report on departmental budgets, staffing levels, staff vacations and alternative work schedules,
department FTE’s, open positions, and various other administrative data and provides information to management as
necessary.
• Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to
include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee
leaves, promotions, etc.
• Ensure that communications are promptly and accurately dispatched.
• Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving
both internal and external clients, departments and companies as required.
• Responsible for the submission of staff expense reports in a timely manner.
• Responsible for the coordination and planning of facility needs (space, equipment, etc.)
• Function as IT contact including the coordination of maintenance and upgrading of hardware/software systems
within department
• When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate
individuals.
• Performs other duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Strong computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet).

• Excellent communication skills (written and verbal).

• Ability to work both within a team environment and independently to prioritize tasks

• Ability to maintain demanding timelines.

• Ability to work independently and manage time efficiently.

• Ability to be self-directed, prioritize opportunities and perform multiple tasks.

• Ability to establish and maintain effective working relationships with coworkers, managers and clients

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• High School degree with 3 years related experience; or equivalent combination of education, training and experience

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled'

We know that meaningful results require not only the right approach but also the right people. Regardless of your role, we invite you to reimagine healthcare with us. You will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve human health outcomes. Whatever your career goals, we are here to ensure you get there! We invite you to join IQVIA™



Job ID: R1055692