Executive Admin Assistant (R1105957) in London, UK at IQVIA™

Date Posted: 1/8/2020

Job Snapshot

  • Employee Type:
  • Location:
    London, UK
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

Consulting Services is the world’s leading, specialised advisor on critical business issues in the life sciences. We are the strategy arm of IQVIA, a leading provider of information, services and technology for the healthcare industry in 100+ countries around the world. Our Consulting Services team offer end-to-end management consulting in key issues areas that include: business unit, therapy area, brand strategy, portfolio strategy, launch strategy, pricing & market access, and commercial model design and optimisation.

This is an opportunity for an Admin Assistant/Executive Assistant to join our busy and fast-paced consulting team in London. 

The individual joining will  provide a high level of administrative support to senior executive staff. Under general supervision and acting on own initiative, you will perform diverse and advanced secretarial and administrative duties for senior executives.  We are looking for an "all-rounder" with a can-do attitude who can assist with a wide variety of general office management responsibilities.

Key Responsibilities:

Working in a team of Executive Assistants reporting to the Office Administration Manager, your responsibilities will include:

  • Under general supervision and acting on own initiative, performs diverse and advanced secretarial and administrative duties for several senior executives and ad hoc assistance to the wider team.
  • Works as part of a team to share and coordinate workload and for holiday cover.
  • Answers mail and inquiries on own initiative, proactively choosing the appropriate medium
  • Follows up with other departments to ensure that requests are carried out.
  • Checks and processes expense reports for several senior executives.
  • Raises PO’s and prepares invoices, following the process through to ensure payment.
  • Proactively handles complex calendar and logistical arrangements for executive team travel, supporting meetings and client events across Europe/US Including liaison with client teams and business partners.
  • Ability to manage multiple stakeholder relationships up to a senior level. 
  • Highly organised with an eye for detail and accuracy.

Skills, Education and Experience Required:

  • High school or equivalent diploma and advanced administrative training with proven prior related experience.
  • Excellent working knowledge of commonly used Microsoft applications, including Outlook, PowerPoint, Excel and Word.
  • Experience of complex international diary management, travel and accommodation scheduling
  • Knowledge of other applications such as Concur, Condeco and SAP would be an advantage, but not essential.
  • Strong communication, organizational skills and discretion essential.
  • Proven experience within a fast paced organisation delivering efficient and reliable administrative and co-ordination support
  • Enthusiastic proactive team player.

Join Us

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

Forge a career with greater purpose, make an impact, and never stop learning.

Job ID: R1105957