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Compliance Coordinator (R1009947) in Kirkland, CA at IQVIA™

Date Posted: 3/10/2018

Job Snapshot

Job Description

General Responsibilities

  • Act as the primary contact with the Client and Client’s affiliates and vendors: communicate to obtain additional documentation/information, respond to questions, communicate status and approval decisions, conduct reconciliations, etc.
  • Attain familiarity with client’s payment/spend/grants-related processes and system
  • Triage and route requests to the appropriate approver and reviewer groups
  • Assist in determining the completeness and accuracy of requests and/or data records
  • Coordinate responses to unsolicited requests for assistance from vendors and affiliates
  • Keep abreast of industry standards, rules, regulations and guidelines

Grants-Specific Tasks

  • Reviewing grant requests for complete documentation
  • Review grant applications for appropriateness and compliance with policies, guidelines and procedures
  • Prepare grants for review by grant review committee
  • Support therapeutic area and/or brand multidisciplinary Grants Review Committees (GRC), including coordinating meeting logistics, assist in the preparation of grants reviewed by the committee, and notifying the requestor of decision
  • Review all grants submitted by the requestor. Grants are to be either routed to client management for approval or returned to the requestor for additional information
  • Work with Accounts Payable (AP) to fund approved grants and reconcile returned grant funding
  • Assist client management in preparing for Grant Review Committee meetings
  • Prepare forms and documents related to the grants process
  • Work with grant requestors to complete and submit post-grant reconciliation documents and manage return of unused grant funds

Specific Tasks

  • Record and track all interactions with vendors and affiliates
  • Maintain full compliance with internal policies and government rules and regulations
  • Look for and suggest training/development opportunities for self-including MS Word, MS Excel, and MS PowerPoint
  • Ensure responsibilities are ‘covered’ during absences and provide contact information in case of project emergency
  • Manage deliverables as assigned by Manager and Lead Coordinator
  • Inform management of downtime and look for additional tasks or opportunities to assist others
  • Regularly and correctly, according to project manager, enter hours and receipts into Company electronic system, and provide appropriate documentation
  • Provide proactive feedback to project managers related to workload and deliverables

Qualifications and Experience

  • Bachelor’s degree, with minimum of 2 - 3 years related experience
  • Good judgment and an independent thinker
  • Thorough and detail oriented systematic worker
  • Customer service and client-facing experience
  • Outgoing personality
  • Excellent verbal and written communication skills
  • Ability to work with internal and external parties at various levels
  • In-depth knowledge of Microsoft Office and internet applications
  • Subject matter knowledge in pharmaceutical/medical device compliance is ideal
    • Experience in aggregate spend and transparency
    • Understanding of HCP activities and payments processes
  • Working knowledge of compliance and regulatory laws

Job ID: R1009947