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Associate Event Manager (R1078764) in Murray Hill, NJ at IQVIA™

Date Posted: 5/28/2019

Job Snapshot

Job Description

Join us on our exciting journey! IQVIA™ is The Human Data Science Company™, focused on using data and science to help healthcare clients find better solutions for their patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness advances in healthcare information, technology, analytics and human ingenuity to drive healthcare forward.

The Associate Event Manager is the primary contact for the Client and is responsible for ensuring that each meeting is managed and delivered in line with Client expectations and requirements.  The role of the Associate Event Manager is pivotal in delivering the professionalism that is synonymous with IQVIA Commercial Compliance and crucial to the success factor of the meeting and champions the culture and values of IQVIA Commercial Compliance at all times during interaction with the Clients, team, colleagues, and suppliers. 

DUTIES

  • Take full accountability in leading a project team, client and suppliers to design and successfully execute world class events as measured by internal and external client satisfaction
  • Carry full responsibility for every aspect of the budget management process
  • Liaise with all appropriate internal areas within IQVIA Commercial Compliance to provide accurate and up to date information and gives clear direction in terms of what is required by the Client and the timelines for delivering the same
  • Liaise with all appropriate external resources (e.g. hotels, venues, suppliers, clients) providing regular updates in a timely manner to ensure that they have up to date information at all times
  • Lead the project team in client calls/kick off meetings, addressing discussion points and any issues/concerns the Client may have, budget responsibility, reviewing the work of junior team members, and delegating as needed to insure the most effective and efficient use of resources
  • Track progress of Event Coordinator to ensure all established deliverables are being met
  • Effectively negotiate and manage contractual terms with suppliers to ensure budgets are met and cost efficiencies are achieved to add value for the Client
  • Manage post meeting follow up reporting
  • Ensure meetings are in line with all regulatory and compliance guidelines
  • Oversee the development of presentations and meeting materials required by the Client
  • Ensure the visibility and presence of relevant IQVIA Commercial Compliance representatives during meetings
  • Share subject matter expertise knowledge and positive recommendations for enhancement of all meetings when applicable
  • Complete all timesheet data in an accurate and timely manner

Financial Management  

•    Review client invoices prior processing, as required

•    Oversee the application of effective scope management - to identify and charge clients for out of scope activities

•    Ensure that cost avoidance/saving measures are identified, quantified and reported

•    Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow

•    Ensure compliance with company & client invoicing processes

•    Ensure accurate final reconciliation of events within agreed timelines

•    Maximize revenue generation from allocated/targeted accounts

•    Manage and achieve project profitability

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities.  Performs other related duties as assigned or as necessary.

QUALIFICATIONS 

EDUCATION AND/OR EXPERIENCE

  • Meeting/Event Planning Experience: Minimum of 10 years of pharmaceutical industry experience, in both R&D and Commercial event activities
  • Bachelor’s Degree in Event Management, Hospitality or Business preferred
  • CMP-HC/ CMM / HMCC designation preferred

TRAVEL

  • Position requires travel up to 50% based on project needs
  • Valid passport required

SKILLS & ABILITIES

  • Knowledge of pharmaceutical meeting industry guidelines
  • Relevant industry knowledge up-to-date with market changes
  • Ability to create standard operation procedures and templates
  • Ability to manage & lead a team
  • Strong leadership and mentoring skills
  • Ability to think strategically and foster a collaborative team environment
  • Proven to take initiative and work under pressure
  • Excellent business acumen
  • Diplomatic interpersonal , communication, and presentation skills
  • High level of attention to detail and organizational skills
  • Proactively strives toward and contributes suggestions for continuous improvement & industry education and is willing to take on extra tasks/responsibilities when required
  • Proven ability to manage multiple projects simultaneously and enjoy the challenge of multitasking and delivering to tight deadlines
  • Thrives in a fast-paced, progressive and dynamic environment
  • Methodical and able to delegate efficiently and effectively, along with the ability to work enthusiastically as a team
  • Comfortable providing feedback to individuals and giving clear, supportive direction where required
  • Knowledge of web-based registration tools (Cvent) and mobile applications
  • Working knowledge of Microsoft Office, WebEx & social media
  • Proven ability to operate in a deadline-sensitive environment
  • Ability to maintain confidentiality
  • Ability to adapt to cultural differences and work in a global environment
  • Ability to maintain a flexible work schedule
  • Knowledge of Open Payments Act, FCPA and Spend Transparency Initiatives
  • Industry thought-leader involved in subject matter opportunities

#LI-AC1

We know that meaningful results require not only the right approach but also the right people. Regardless of your role, we invite you to reimagine healthcare with us. You will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve human health outcomes. Whatever your career goals, we are here to ensure you get there! We invite you to join IQVIA™

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at workday_recruiting@iqvia.com to arrange for such an accommodation.



Job ID: R1078764