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Administrative Coordinator (R1055248) in Marietta, GA at IQVIA™

Date Posted: 12/5/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Marietta, GA
  • Experience:
    Not Specified
  • Date Posted:
    12/5/2018
  • Job ID:
    R1055248

Job Description

Q2 Solutions is a leading clinical trial laboratory services organization with end-to-end laboratory services and secure, enterprise-wide biospecimen and consent management solutions. With a relentless focus on quality and innovation, Q2 Solutions uses its global experience and scientific expertise to transform science and data into actionable medical insights that help customers improve human health.  A joint venture of IQVIA (formerly QuintilesIMS) and Quest Diagnostics, Q2 Solutions combines the best of each parent organization’s clinical trials laboratory services capabilities to fulfill its mission of treating each sample as if a life depends on it.

PURPOSE
Undertake high level administrative support to a department or team, involving some independent research and collation of
information. Responsibilities will require interaction at senior levels and exposure to highly confidential information requiring
considerable use of tact, diplomacy and discretion. Duties and responsibilities will be broad in scope and require considerable
judgment and initiative in resolving unique problems and making recommendations. Professionally represents the manager
and/or department assigned.

RESPONSIBILITIES
• Arrange and schedule meetings and teleconferences with internal and external parties.
• Coordinate travel schedules making recommendations for cost saving and effective alternatives.
• Compile meeting agendas, take and distribute minutes and follow up on action points, escalating issues where
appropriate.
• Independently research, compile data and compose both routine and non-routine correspondence, reports and
presentations for review and final revision by manager. Routine items may be dealt with independently as delegated by
the manager. Ensure that requested management information including Human Resources data is submitted accurately
and to timescales.
• Undertake projects, research data and make special studies, requiring independent decisions and conclusions.
• When manager is unavailable, use initiative to review and prioritize activities, taking action or escalating critical matters
as appropriate.
• Serve as an information source for department, answering questions, making referrals as required, and conducting
required research.
• Assist in the development and design of improved administrative procedures to promote the timely processing and
submission of all administrative deliverables.
• Develop and implement an efficient work flow and information tracking/retrieval system across all assigned projects, and
maintain/archives files and records.
• May provide support and guidance to new or more junior members of staff.
• Filter telephone calls, mail and email; dispersing and handling as appropriate.
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
• Perform other duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of Microsoft Office applications.
• Ability to deal with routine matters.
• Ability to exercise judgment within procedures and practices to determine appropriate action.
• Ability to work within well defined guidelines and procedures.
• Ability to prioritize own workloads to meet deadlines.
• Ability to work independently and manage time efficiently.
• Ability to establish and maintain effective working relationships with co-workers, managers and clients.
 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE
• High School diploma with 4 years’ related experience; or equivalent combination of education, training and experience



Job ID: R1055248