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17562-Exec Admin Asst 2 (R1082984) in Durham, NC at IQVIA™

Date Posted: 6/10/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Durham, NC
  • Date Posted:
    6/10/2019
  • Job ID:
    R1082984

Job Description

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information
requiring use of tact, diplomacy and discretion. Duties and responsibilities are moderately routine in nature, and require
considerable judgment and initiative in resolving problems and making recommendations. Professionally represents the manager and/or department assigned.
RESPONSIBILITIES
• Schedule of appointments as determined by priority
• Assist in researching and compiling data and compose routine correspondence, reports and presentations for review
and final revision by manager.
• Maintain all files, confidential records.
• Coordinate travel schedules, arranging meetings and teleconferences
• Filter all telephone calls, mail and email; dispersing and handle as appropriate.
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
• May be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc.
• May be responsible for taking and distributing internal meeting minutes.
• Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
• May track a variety of department and/or employee data and complete regularly scheduled reports by required due
date.
• Track, monitor and report on departmental budgets, staffing levels, staff vacations and alternative work schedules, department FTE’s, open positions, and various other administrative data and provides information to management as
necessary.
• Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee leaves, promotions, etc.
• Ensure that communications are promptly and accurately dispatched.
• Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
• May be responsible for the submission of staff expense reports in a timely manner.
• May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
• May function as IT contact including the coordination of maintenance and upgrading of hardware/software systems within department
• When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate
individuals.
• Performs other duties as required.

Join Us

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

Forge a career with greater purpose, make an impact, and never stop learning.

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at workday_recruiting@iqvia.com to arrange for such an accommodation.



Job ID: R1082984